Are you backing up Microsoft 365?

Backups are essential for the daily running of any business. From malicious attacks to hardware failure, taking the necessary steps to back up data is crucial. While Microsoft 365 may offer simple recovery, a comprehensive backup solution is more suitable for business needs. By planning ahead, you can provide long-term protection to keep your data safe.

Why backup Microsoft 365?

You may have experience with network or local workstation backups. But when it comes to data protection, backing up Microsoft 365 is equally important. As a software package used for different business activities, from finances to customer data, providing a resilient backup solution is essential to prevent data loss.

Unsure whether investing in Microsoft 365 backup is the right move for your business? Perhaps you’ve never thought about a backup system before. Or maybe you thought that Microsoft handles backups for you. Here are some key reasons why a reliable, external backup is a good move:

Backing up Microsoft 365 is important. As a software package used for different business activities, from finances to customer data, providing a resilient backup solution is essential to prevent data loss.

To ensure data continuity after account deletion

It’s standard practice in many businesses to delete Office 365 accounts over time. Typically, this measure helps reduce costs and provides protection by preventing unauthorized entry. When an account is deleted, everything stored is also removed. If you need to find that data again, a backup is your source to retrieve that information. Regular backups can ensure that the data is stored securely even if an account is deleted.

To provide peace of mind and protection

External backups for valuable data and information provides excellent peace of mind for business operations and planning. Using a separate backup system makes it possible for your business to store data securely. By using a different location, the risk of data loss is minimized. External backups are a key feature of cybersecurity policies. Using backups protects your business from failure, deletion, or malicious access.

To mitigate the problem of permanent data deletion

Data deletion is a big risk, whether from human error or cyber-attack. While Microsoft 365 offers a recovery system, this only lasts up to 30 days. This limitation can lead to significant data loss if breaches aren’t caught quickly. A separate backup solution solves the limits of Office 365 recovery, offering flexibility in data recovery, as well as providing lower risk through separation.

Depending on your industry, you may have certain legal or compliance obligations relating to data storage and access. For example, legal requirements may require you to retain several years’ worth of emails. Perhaps this information is from a long-deleted Office 365 account. An external backup allows these files to be accessed as required, regardless of if the original data location still exists. Backup systems can be crucial in avoiding penalties and meeting all compliance requirements.

To minimize downtime from disruptions and outages

Even the largest companies in the world experience outages, potentially costing your business thousands in lost information and data. Implementing a regular, consistent Microsoft 365 backup system is one way to anticipate this issue. Downtime is effectively minimized by regularly storing data elsewhere. This extra step also reduces disruption to a minor problem instead of a significant time sink.

Backup Microsoft 365 with Ramsey Consulting Services

As an experienced team of professionals, we’re well-versed in bringing data efficiency to your business. Our Microsoft 365 backup and recovery services provide peace of mind for organizations. We deliver a solution that keeps your business running smoothly by reducing downtime, protecting valuable data, and improving resilience. To find out more about how we can help, get in touch with us today.